8/5/2023 0 Comments Create drop list in excel![]() ![]() Or, if you want to copy the cells to adjacent cells down a column, select the cell with the dropdown selector, and drag the right-hand corner of the cell down the column.The dropdown list will now be available from the cell(s). In the Paste Special dialog box, check the radio button next to ‘Validation’. Select the cell, or range of cells to copy to, right-click, and select ‘ Paste Special…’. You will now see that a dropdown arrow appears at the right-hand edge of the cell, and when you click on it, your dropdown list can be selected from.In the ‘Data Validation’ dialog box, enter ‘ =‘ followed by the named range of cells that contains the list (in the screenshot above, the range is called ‘ tb_names‘).Click on the ‘ Data validation‘ option from the Data tab | Data tools section of the ribbon.Select the cell/range of cells that you would like the dropdown list to be selected from.Drop down list is a tool that can help you to force users into selecting a specific value from a predefined set of values. It is always good to have drop down lists for accepting user inputs. ![]() This approach is better because it validates each input from user against a predefined set of values and hence users can only input valid and excepted values.Įxcel also has a feature that allows you to create drop down lists. Next, navigate to ‘Data’ tab in the Excel Ribbon and then click the ‘Data Validation’ button.įirst of all open your excel sheet and select the cell on which you wish to create a drop down.And today I will guide you on making a drop down list in Excel.Now, a ‘Data Validation’ window will open.In the ‘Allow’ dropdown, select the “List” option. And in the ‘Source’ textbox enter the values that you wish to have in your dropdown, these values should be separated by a comma (,). Also, please make sure that the checkbox ‘In-cell dropdown’ should be checked.After this hit the ‘OK’ button and your dropdown is ready to be used.Recommended Reading: How to add a Checkbox in excel Few Important things about Excel Drop downs:ġ. You cannot delete a dropdown by pressing delete key. It can only be deleted after selecting the dropdown, click ‘Data Validation’ option and in the ‘Data Validation’ window press “Clear All” button.Ģ. Steps First, enter the following formula in cell E5 in the sheet named States. You can also create a drop-down list in Excel that allows other entries. First, enter the following formula in cell E5 in the sheet named States. To create a drop-down list in Excel, execute the following steps. Back on the first sheet, select the blank cell to the right of the first label. Follow the steps below to be able to do that. Now it’s time to set up your multiple, linked drop-down lists. First, we will create a searchable dropdown list using excel formulas. Follow the steps below to be able to do that. Create a Searchable Drop Down List with Formulas in Excel. The width of your dropdown list is not set automatically. Create a Searchable Drop Down List with Formulas in Excel First, we will create a searchable dropdown list using excel formulas. You should manually adjust it according to the longest value in your dropdown.ģ. Excel dropdowns can have a maximum of 32,767 values. A better type of data source for dropdowns:Īs you have already seen that you can enter the values of a dropdown directly in the ‘Source’ textbox. This is fine if you are planning to create only small list boxes, but you have a large list of values that you want to populate in your drop down list then there is a better method. Below is a step by step procedure to do this: You can enter the values that you want to see in your dropdown as a table and then use the range of this table in ‘Source’ column.Select Data Validation to open the Data Validation dialog box. First with an Excel sheet opened, enter the values that you are planning to populate in your dropdown in a table. To create a drop-down list: Select cell B3 to make it the active cell.Next, select the cell on which you are planning to create a drop down.Now, navigate to Data > Data Validation.In the ‘Data Validation’ window select “List” from the ‘Allow’ dropdown, check the ‘In-cell dropdown’ checkbox and in the ‘source’ textbox enter your table range (that we created in step 1).Hit “OK” and your dropdown is created.Ĭosmetic Tip: If you are using a drop down with a table of values as source, then try to have this table on a separate sheet which you can hide later. ![]()
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